The Challenge
A 35-person nonprofit foundation was spending $85,000 annually maintaining aging on-premises servers, Microsoft Exchange, and a file server in a closet with no redundancy. They had experienced two extended outages in the past year, losing access to donor records for days. Budget constraints meant they could not afford to replace the hardware.
Our Solution
CloudTechForce migrated the foundation to Microsoft 365 E1 (leveraging nonprofit pricing at $0/user for the first 300 users) and moved their donor database and file shares to Azure. We implemented automated cloud backup, configured MFA for all staff, and set up SharePoint for document collaboration. Total migration was completed in 3 weeks during off-hours.
Results
52% reduction in annual IT costs ($85K to $41K)
Zero outages in 12 months (previously averaged 2 per year)
Microsoft 365 nonprofit licensing saved $15K annually
Secure remote access for 12 staff working from home
Automated backups with 4-hour recovery capability
"As a nonprofit, every dollar matters. CloudTechForce not only cut our IT costs in half but gave us better technology than we had before. The Microsoft nonprofit licensing alone was worth thousands."
Maria Gonzalez — Executive Director, Chesapeake Community Foundation
