Managed IT Services Pricing Calculator
Managed IT services cost $75–$250 per user per month in 2026 depending on scope, servers, sites, compliance requirements and on-site needs. This calculator uses CloudTechForce's published plan ranges and typical add-on rates to estimate a monthly and annual cost for your business, and compares it with the cost of hiring in-house. No email is required to see the result.
Estimate your managed IT cost
Uses CloudTechForce's published 2026 plan ranges. Nothing you enter leaves your browser.
How the estimate is built
| Input | Effect |
|---|---|
| Users | Multiplied by the plan's per-user range |
| Plan tier | Core ($75–$125), Complete ($125–$175) or Compliance ($175–$250), auto-recommended from your answers and adjustable |
| Servers | First two included; each additional server adds a flat monthly amount |
| Sites | Each additional site adds network monitoring |
| Compliance framework | Moves the recommendation to the Compliance plan (HIPAA, CMMC, SOC 2, PCI-DSS) |
| Cyber-insurance requirements | Moves the recommendation to at least Complete (EDR, MFA, training, backup evidence) |
| On-site visits | Adds scheduled on-site time beyond the plan allowance |
| Co-managed | Reduces the per-user rate to reflect a narrower scope shared with your internal IT staff |
| Volume | Per-user rate improves above 100 users |
The in-house comparison assumes one IT generalist at a fully loaded cost of $85,000–$110,000 per year plus tooling at roughly $25 per user per month.
What the estimate does not include
Hardware, Microsoft 365 and other licences, project work (migrations, office moves, server builds), and on-site visits beyond your plan. Those are quoted in writing before any work starts.
From estimate to written quote
- Copy or note your estimate.
- Book a 30-minute assessment or call (380) 221-5339.
- Receive a written scope and fixed per-user price within three business days.
Read the full managed IT cost guide for what drives the numbers.
Frequently asked questions
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From estimate to written quote
Book a 30-minute assessment and receive a written scope and fixed per-user price within three business days.
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